Contracts Administrator – Universal Creative

Job ID:534841
Universal Creative – Administration
Orlando, FL

At Universal Creative, we design, develop and deliver the most compelling entertainment experiences imaginable to drive growth for Universal Parks & Resorts worldwide. Our innovative attractions, immersive theme parks and world-class resorts fuse art and technology to create new standards in the themed entertainment industry.

Our Team Members are the driving force behind Universal Creative. With their diverse skills and forward-thinking ideas, our team pushes us beyond the boundaries of what’s possible to achieve the extraordinary. Together, we’re creating a Universe of fun, always ensuring the next thing we do is better than the last thing we did.

JOB SUMMARY: Drafts, reviews, analyzes, negotiates and processes contracts and related documents to insure accuracy for operational/project teams in accordance with the Contracts Policies and Procedures and all applicable Universal Orlando Systems. Work in conjunction with Legal, Risk Management, and Finance Departments. Position is with Universal Beijing Resort. Position is located in Orlando.

MAJOR RESPONSIBILITIES:

  • Assists with pre-qualification of bidders, and securing of confidentiality agreements.  Drafts scopes of work and/or compiles and issues all requests for proposals (RFPs), invitation for bid (IFBs) for approvals and then issuance to bidders.  Includes preparation and issuance of addenda to bidders
  • Receives and records proposals.  Assists project team with bidder review and selection of successful bidder.  Prepares appropriate contract form, including all addenda items, and assist with negotiation of Terms & Conditions in a form consistent with partnership policies and procedures.
  • Verifies insurance coverage, Vendor qualification, and prepares Notice of Commencements.  Prepares Letters of Authorization or Notice to Proceeds (if required).  Coordinates with successful bidder for execution of final contract.
  • Attends weekly/monthly project (construction, etc.) meetings.  Assists with preparation of CCR, design/field directives, directive settlement forms and monitoring of related informational logs.  Prepares and issues contract change orders based on directive settlements.  Issues Contract Status Reports.  Maintains contract files, document control, and retention of files.  Monitors Notice to Owners.
  • Prepares and issues close out documentation.  Assists with claims administration.  Ensures compliance of contractual obligations and that partnership policies and procedures/internal controls are followed in all transaction related to this role.

ADDITIONAL INFORMATION: Construction related contract experience highly desired.

SCOPEModerately routine; general policies applied. Decision-making required. Influences decisions of moderate nature requiring high degree of tact.

QUALIFICATIONS: 

  • Proficient in the use of Microsoft Office 
  • Strong prioritization skills
  • Excellent contract writing skills required
  • Exceptional organizational skills
  • High attention to detail
  • Ability to maintain strict confidentiality
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.  
  • Ability to write reports, business correspondence and procedure manuals.  
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.   Ability to deal with problems involving several concrete variables in standardized situations

EDUCATION: Bachelor’s degree from a four year college or university required

EXPERIENCE: 4-7 years contract experience in drafting, analyzing, amending and negotiating contract required; or equivalent combination of education and experience Construction related contract experience preferred.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Parks & Resorts via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Parks & Resorts HR/Recruitment will be deemed the sole property of Universal Parks & Resorts. No fee will be paid in the event the candidate is hired by Universal Parks & Resorts as a result of the referral or through other means. 

  Universal elements and all related indicia TM & © 2019 Universal Studios. © 2019 Universal Orlando. All rights reserved. EOE

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Our Commitment

Universal Parks & Resorts is a place where I am encouraged to let my true self shine. I work with passion and energy and I own my ability to make a difference every day. As a family of committed Team Members, we treat each other with respect and take pride in working together to create fun in everything we do. I know that my contributions result in new opportunities and memorable experiences.